Job hunting can feel overwhelming, but it doesn't have to be. Interview OS is here to organize the chaos so you can focus on what matters—getting hired.

This guide is your friendly companion. We'll walk you through everything from setting up your private email system to logging your big wins. By the end, you'll be managing your career like a CEO.

🔗 New here? Create your free account at interviewos.xyz

📌 Quick Note: We've left spots for screenshots in this guide to help you visualize the steps.

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Table of Contents

1. Setup: Your Private Email System
2. The Pipeline: Managing Applications
3. Assets: Your Digital Filing Cabinet
4. Communication: Sending Emails Like a Pro
5. Community: Knowledge is Power

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1. Setup: Your Private Email System (SMTP)

What is this magic? 🪄

The Settings page lets you connect your actual email account (like Gmail) to Interview OS. This means when you send an email from our dashboard, it lands in the recruiter's inbox coming directly from you—not from a generic "noreply" bot.

Why you'll love it:

• It's Personal: Emails look and feel professional.
• It's Yours: Replies go straight to your normal inbox.
• It's Powerful: Unlocks one-click templates and follow-ups.

Let's get it running

Step 1: Secure Your Google Account

(If you use Gmail, follow this. Outlook/Yahoo users can skip to Step 3)

To keep your main password safe, Google requires a special "App Password" for tools like us.

1. Go to Google Account Security.
2. Enable 2-Step Verification if you haven't already.

Step 2: Get Your Secret Key (App Password)

1. Go to Google App Passwords.
2. Select app: Choose "Mail".
3. Select device: Choose "Other" -> Type "Interview OS".
4. Click Generate.
5. Copy that 16-character code. That's your magic key! 🔑

Step 3: Connect to Interview OS

Head over to Settings in Interview OS (Profile Icon -> Settings) and fill in the details:

Field	What goes here?	Example
From Name	Your Full Name	Jane Doe
From Email	Your Email Address	jane@gmail.com
SMTP Host	smtp.gmail.com (for Gmail)	smtp.gmail.com
SMTP Port	587	587
SMTP User	Your Email Address	jane@gmail.com
SMTP Pass	That 16-char key you copied	abcd efgh ijkl mnop

💡 Tip: Using Outlook? Host: smtp.office365.com | Port: 587

Hit Save Settings. If you see a green success message, you're golden! ✨

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2. The Pipeline: Managing Applications

Your Bird's-Eye View 🦅

The Applications page is your Kanban board. It turns a messy list of "places I applied" into a visual journey.

Why it helps:

• Instant Clarity: See exactly how many offers, interviews, or pending apps you have.
• Drag & Drop: Moving a card from "Interview" to "Offer" is oddly satisfying.
• Never Miss a Beat: Spot applications that have been sitting in "Applied" too long.

Quick Start

1. Click "+ New Application".
2. Enter the Company and Role.
3. Add a Job URL so you don't lose the description.
4. Set the Status (e.g., Applied).

logging the Journey 📝

When you land an interview (nice work!), open the application card and scroll to Interview Rounds.

• Log the Type (Technical, HR, etc.)
• Jot down Questions Asked and your answers.
• Future You will thank Present You for these notes later!

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3. Assets: Your Digital Filing Cabinet

Organize Once, Use Forever 🗂️

Stop digging through "Desktop/New Folder/Resumes/Final_v3.pdf". The Assets page keeps everything ready to go.

What should you store?

• Resumes: Tailored versions for specific roles (e.g., "Frontend Resume", "Manager Resume").
• Cover Letters: Templates you can tweak.
• Portfolio Links: Your GitHub, Behance, or personal site.
• Email Formats: Pre-written scripts for common scenarios.

🧠 Smart Placeholders

This is the cool part. When saving a Cover Letter or Email Format, use these magic words:

• {{company_name}} -> Google
• {{position}} -> Software Engineer
• {{hiring_manager}} -> Sarah Connor

When you use the asset later, we automatically fill these in for you.

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4. Communication: Sending Emails Like a Pro

Your Secret Weapon 💌

The Email Composer is where preparation meets opportunity. Since you set up SMTP, you can email recruiters without leaving the dashboard.

The Workflow

1. Click "Compose Email" (or click the email icon on an application card).
2. Click "Use Template".
3. Pick that "Follow Up Email" asset you saved earlier.
4. Boom! The message auto-fills: "Dear Sarah, checking in on my Software Engineer application at Google..."
5. Attach your Resume asset with one click.
6. Hit Send.

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5. Community: Knowledge is Power

Learn & Share 🧠

The Community tab is a shared brain for job seekers.

• Stumped by a question? Search to see if others have faced it.
• Nailed an answer? Add it to the bank to help someone else.
• Private Notes: You can also save questions privately just for your own prep.

Markdown Magic: Your notes support code blocks, bold text, and lists. Perfect for saving coding solutions or behavioral stories!

def ace_the_interview():
    confidence = True
    preparation = "Interview OS"
    return "Hired!"

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You're Ready! 🌟

You now have a complete system to handle your job search. No more chaos, just a clean, professional workflow.

Go get that dream job. We're rooting for you!

Need a hand?

• Website: interviewos.xyz
• Support: support@interviewos.xyz
• Creator: Mehedy Hasan Ador

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👉 Launch Interview OS